Council - Thursday, 28th September, 2023 6.00 pm

Venue: Council Chamber, Town Hall, Matlock, DE4 3NN. View directions

Contact: Democratic Services 


No. Item


Apologies for Absence

Please advise the Democratic Services Team on 01629 761133 or email of any apologies for absence.


Public Participation pdf icon PDF 534 KB

To enable members of the public to ask questions, express views or present petitions, IF NOTICE HAS BEEN GIVEN, (by telephone, in writing or by email) BY NO LATER THAN 12 NOON OF THE WORKING DAY PRECEDING THE MEETING. As per Procedural Rule 14.4 at any one meeting no person may submit more than 3 questions and no more than 1 such question may be asked on behalf of one organisation.




Members are required to declare the existence and nature of any interests they may have in subsequent agenda items in accordance with the District Council’s Code of Conduct. Those interests are matters that relate to money or that which can be valued in money, affecting the Member, her/his partner, extended family and close friends. Interests that become apparent at a later stage in the proceedings may be declared at the time.


Leaders' Announcements

Announcements of the Leader of the Council.


Chairman's Announcements

Announcements of the Civic Chairman.


Committees pdf icon PDF 156 KB

To receive the non-exempt Minutes of the Committees shown below:


Non-exempt Minutes to be received:                                                          Date:


Local Plan Sub-Committee                                                             03 July 2023

Community & Environment Committee                                           13 July 2023

Biodiversity Sub-Committee                                                            19 July 2023

Governance and Resources Committee                                         20 July 2023

Council                                                                                             27 July 2023

Community and Environment Committee                           07 September 2023

Planning                                                                               12 September 2023

Additional documents:



Questions, if any, from Members who have given notice.



Motion A


The Council will debate the following Motion, submitted by Councillor David Burton, in accordance with Rule of Procedure 16.


“That this Council with immediate effect remove from its Civic Protocol constraints that limit the role of Civic Chair to only attending Charitable Events & Civic Services within the Derbyshire Dales - (Remove: “Except in exceptional circumstances only invitations within the District may be accepted”)


That this Council fully support our nominated “Civic Chair” to attend, promote and represent this authority at any adjoining Local Authorities where appropriate.


That this Council also, removes the 2015 Civic Protocol wording as follows “Cease holding a Civic Service as it isn’t an inclusive community event”.


That “Each individual serving Civic Chair can choose whether it is appropriate during their year of Office to hold either a “Civic Service” or relevant non-religious “Community Celebration” of the Derbyshire Dales.”


Motion B


The Council will debate the following Motion, submitted by Councillor Gareth Gee, in accordance with Rule of Procedure 16.


“That, in line with the New Council’s progressive objectives as presented by the Council Leader at the AGM, DDDC takes back control the running of Monsal Head Toilets. In doing this and in order to minimise the in-year cost to the Council with an aim for cost neutrality the council would need to invest in an infrastructure upgrade by installing a card payment system.


The outcome would be to guarantee the existence of this vital public service going forward under sustainable means and give improvement to the residents of the Bakewell Ward along with the many visitors to this iconic tourist destination in The Derbyshire Dales. I would ask to prevent the possible loss of this service the action is undertaken without delay in a timely manner.”


Approval of Minutes of Previous Meeting pdf icon PDF 214 KB

27 July 2023



Gypsy and Traveller Site Provision in the District - Report of the Traveller Working Group pdf icon PDF 166 KB

The report acknowledges the importance of consultation with all involved, local communities and gypsy and travellers and details how this can take place. Lease agreements outlining expectations and responsibilities were considered and a proposal is contained within the report. The report provides clarity over the council decision making process.  The report also makes some recommendations in respect of funding to test out the viability of a possible permanent site and additional officer time in order to further progress the acquisition for sites. 


Additional documents:


Resilience , Resources and Priorities pdf icon PDF 212 KB

The report discusses a series of issues relating to organisational resilience, resources and priorities and outlines potential options for members to consider in order to deliver a package of measures to aid the recruitment and retention of staff to ensure that the Council is adequately resourced to deliver its core services and priorities.


Appointment of Monitoring Officer and Electoral Registration Officer pdf icon PDF 98 KB

The report seeks to confirm the appointment of Helen Mitchell (designate Director of Corporate and Customer Service) as the Council’s Monitoring Officer and Paul Wilson (Chief Executive) as the Electoral Registration Officer.


Proposed Amendments to the Constitution - Financial Regulations pdf icon PDF 109 KB

To recommend the adoption of revised Financial Regulations (attached in Appendix 1) following a review to ensure that the rules comply with current best practice requirements. The technical part of the Constitution has multiple links and was last reviewed in September 2022.

Additional documents:


Revenue Budget Monitoring Quarter 1 2023/24 pdf icon PDF 215 KB

This report provides an update on the Council’s revenue budget for 2023/24 and seeks approval for virements and the revised budget for 2023/24.