Agenda

Please advise the Democratic Services Team on 01629 761133 or email committee@derbyshiredales.gov.uk of any apologies for absence.

18 July 2024

To enable members of the public to ask questions, express views or present petitions, IF NOTICE HAS BEEN GIVEN, (by telephone, in writing or by email) BY NO LATER THAN 12 NOON OF THE WORKING DAY PRECEDING THE MEETING. As per Procedural Rule 14.4 at any one meeting no person may submit more than 3 questions and no more than 1 such question may be asked on behalf of one organisation.

Members are required to declare the existence and nature of any interests they may have in subsequent agenda items in accordance with the District Council’s Code of Conduct. Those interests are matters that relate to money or that which can be valued in money, affecting the Member, her/his partner, extended family and close friends. Interests that become apparent at a later stage in the proceedings may be declared at the time.

To answer questions from Members who have given the appropriate notice.

Uniform is the planning applications case management system (provided by Idox plc) that is used by Derbyshire Dales District Council, and indeed by many or most local planning authorities.  The Public Access ‘planning portal’, available to all via the District Council website, requires upgrading or else will be unsupported.  The report therefore seeks to upgrade Idox Uniform Public Access to version 3.5.  The District Council does not currently have a test system for Public Access.  Implementation of a test system would allow for better management of the system.  The report therefore also seeks implementation of a Test system for Public Access.

This report represents the eighth phase of an ongoing review of the Council’s land and property assets in accordance with the Asset Management Plan. This phase of the Land Holdings Review covers 5 sites across the District.

This report is an annual report on the Council’s compliance with the General Data Protection Regulation, the Data Protection Act and the Freedom of Information Act in respect of 2023/24 to provide assurance on the governance, risk and controls in place. The report highlights the impact officer vacancies have had on the FOI Act and the 20-day response period.

This report provides the Committee with updates from the external auditor relating to progress on the audit of financial statements for 2023/24 and to national publications that have been issued recently.

This report provides an update of the Council’s revenue budget for 2024/25, showing a forecast underspending of £417,000 for the year. The report recommends that Council be requested to approve transfers to and from reserves for quarter 1 of 2024/25 and the revised budget for 2024/25. An updated Medium-Term Financial Plan is provided as part of the report; this indicates that the financial position over the medium term is sustainable, though there are risks.

This report summarises Treasury Management activities and the out-turn position against Prudential Indicators for 2023/24. The report shows that activities undertaken in 2023/24 fully complied with the Council’s Treasury Management Strategy and that Prudential indicators were within targets.

This report provides information about debtor write offs authorised by the Director of Resources under delegated authority in accordance with the Council’s Financial Regulations and seeks approval for the write off of individual debts of £10,000 or more in accordance with the Council’s Financial Regulations.

For the Committee to consider items, training or briefings they would wish to see on issues relating to the Committee’s terms of reference.