Agenda and draft minutes

It was moved by Councillor Jason Atkin, seconded by Councillor Mark Salt and

RESOLVED (unanimously)

That Councillor Andrew Statham be elected as Chair of the Ernest Bailey Charity Committee for the 2022/23 municipal year.

11 November 2021

It was moved by Councillor Sue Burfoot, seconded by Councillor Mark Salt and

RESOLVED (unanimously)

That the minutes of the meeting of the Ernest Bailey Charity Committee held on 11th November 2021 be approved as a correct record.

The Chairman declared the motion CARRIED.

Members are required to declare the existence and nature of any interests they may have in subsequent agenda items in accordance with the District Council’s Code of Conduct. Those interests are matters that relate to money or that which can be valued in money, affecting the Member, her/his partner, extended family and close friends. Interests that become apparent at a later stage in the proceedings may be declared at the time.

Item 8 - Distribution of Charitable Funds

Councillor Steve Wain declared a pecuniary interest in Item 8 Application 2/22 Cavendish Sports Field Association due to being an employee of the Association.

This report sets out the financial position of the Charity as at the end of the 2021/22 financial year and provides estimates for 2022/23. The report also seeks approval for the investment of the Charity’s funds.

The Director of Resources introduced a report setting out the financial position of the Charity as of the end of the 2021/22 financial year and providing estimates for 2022/23. The report also sought approval for the investment of the Charity’s funds.

The charitable fund administered by the District Council had earned on average an interest rate of 0.28% during the year.

It was noted that the amount available in the distribution fund (excluding provision) was £34,071.45. In accordance with normal practice, the amount available for distribution this was £1,357, being equal to the estimated interest receivable in the year. The Committee were informed that, should they wish to do so, they could award grants totalling £1,357 plus up to £4,747 and still retain the £150,000 investment. The Committee agreed to use £3,980 this year.

The Committee noted that the Review remained on hold for the time being, with no further progress being made due to other priorities.

It was moved by Councillor Jason Atkin, seconded by Councillor David Hughes and

RESOLVED (unanimously)

1.     That the financial statement for the 2021/22 financial year be received.

2.    That the funds of the Charity continue to be invested with Derbyshire Dales District Council.

3.    That progress on the Review be noted.

The Chairman declared the motion CARRIED.

At this point the Committee will consider excluding the public and press from the meeting for the remaining items of business for the reasons shown in italics.

At this point the Committee excluded the public and press from the meeting for consideration of the remaining items of business for the reasons shown in italics.

It was moved by Councillor Andrew Statham, seconded by Councillor Jason Atkin and

RESOLVED (unanimously)

That the public and press be excluded for the remaining items of business for the reasons as set out in the report.

(The following applications are exempt because they contain information relating to individuals.)

The Chairman declared the motion CARRIED.

This report updates the Ernest Bailey Charity Committee (EBCC) in relation to a site that is held by Derbyshire Dales District Council (DDDC) on behalf of the Trust.

The Senior Estates Surveyor introduced a report updating the Committee in relation to a site that is held by the Council on behalf of the Trust. The report sought to update Members on the part sale of a section of the site affected by encroachment and provided information on the remaining land holding.

Members were reminded that at the last meeting of the Committee a request was made by Trustees for the site to be valued and its potential as a residential development site explored. Following this an environmental report had been obtained and an independent valuation report commissioned.

It was noted that in relation to the encroachment, negotiations had progressed to regularise the position and the sale, subject to contract which had been agreed with the purchaser.

It was moved by Councillor Paul Cruise, seconded by Councillor David Hughes and

RESOLVED (unanimously)

1.    That the action proposed to regularise the encroachment of land by the freehold sale of a section of the site be approved, as outlined in 2.1.

2.    That the valuation report for the remainder of the site be noted.

3.    That authority be delegated to the Estates and Facilities Manager to appoint a consultant to seek planning permission to maximise the potential value of the site, and explore the viability of use of the land comparing affordable and private housing, in order for a business case to be produced.

4.    That once the business case is produced, the Ernest Baily Charity Committee shall reconvene to consider the case for development.

The Chairman declared the motion CARRIED.

To consider applications for grants from charitable funds.

(The following applications are exempt because they contain information relating to individuals.)

The Committee considered a total of 17 applications for Grant Aid.

It was moved by Councillor Jason Atkin, seconded by Councillor Mark Salt and

RESOLVED (unanimously)

1.    That consideration is given to the applications for grant aid as set out in the attached schedules.

2.    That grant awards be made conditional upon them being used for the purpose for which the application was made and in accordance with the objects of the Trust.

APPLICATION NO 1/21 – Bonsall PCC

That a grant of £500 be awarded towards improving the building for the community, disabled toilets and accessible drinking water.

APPLICATION NO 2/22 – Cavendish Sports Field Association

Councillor Steve Wain left the meeting during consideration of this item due to previously declaring a pecuniary interest.

That a grant of £500 be awarded towards a new 3G all weather sport pitch.

APPLICATION NO 3/22 – Cromford Institute

That a grant of £100 be awarded towards Opaque film for windows.

APPLICATION NO 4/22 – Quantum Explorer Scouts Unit

That a grant of £350 be awards towards the purchase of an ex-army stretch tent.

APPLICATION NO 5/22 – Darley Dale Scout Group

That a grant of £150 be awarded towards a Green planet project, creating a bush craft area and environmental activities.

APPLICATION NO 6/22 – First Movement

That a grant of £200 be awarded towards the employment of creative practitioners to deliver free tester sessions.

APPLICATION NO 7/22 – Matlock Netball Club

That a grant of £200 be awarded towards kit, advanced training sessions and to help with transport to matches.

APPLICATION NO 8/22 – Matlock Preschool Play Group

That a grant of £75 be awarded towards a book bag for 25 new starters.

APPLICATION NO 9/22 – River Network

That a grant of £75 be awarded towards venue hire, expenses for tuck shop, sessional staff, volunteers and training.

APPLICATION NO 10/22 – St Helen’s Church Darley Dale

That a grant of £200 be awarded towards providing got lunches to those in need in the community.

APPLICATION NO 11/22 – Wensley Reading Room

That a grant of £500 be awarded towards the upkeep of the building including a new roof.

APPLICATION NO 12/22 – Starkholme Allotment Association  

That a grant of £200 be awarded towards an ecology report and alternative report site report.

The Chairman declared the motion CARRIED.

APPLICATIONS: 13/22 to 17/22 (5 LOCAL RESIDENTS)

It was moved by Councillor Jason Atkin, seconded by Councillor David Hughes and

RESOLVED (unanimously)

That a grant of £100 be awarded to a Matlock resident to help pay for utility bills, toddler clothing and bedding and draft strips.

That a grant of £230 be awarded to a Matlock resident to help make their home and garden more habitable.

That a grant of £200 be awarded to a Matlock resident to help their disabled daughter go on a school trip.

That a grant of £300 be awarded to a Matlock resident to help finish a garden.

That a grant of £100 be awarded to a Matlock  ...  view the full minutes text for item 200/22