Agenda and draft minutes

To appoint a Chair and Vice-Chair to the Ernest Bailey Charity Committee.

It was moved by Councillor Sue Burfoot, seconded by Councillor Steve Flitter and

 

RESOLVED (unanimously)

 

That Councillor Joanne Linthwaite be elected Chair of the Ernest Bailey Charity Committee.

 

The Chair declared the motion CARRIED.

 

It was moved by Councillor David Hughes, seconded by Councillor Steve Wain and

 

RESOLVED (unanimously)

 

That Councillor Nick Whitehead be elected Vice-Chair of the Ernest Bailey Charity Committee.

 

The Chair declared the motion CARRIED.

17 November 2022

It was moved by Councillor David Hughes, seconded by Councillor Steve Wain and

 

RESOLVED (unanimously)

 

That the minutes of the meeting of the Ernest Bailey Charity Committee held on 17 11 2022 be approved as a correct record.

 

Voting

 

03 For

00 Against

05 Abstentions

 

The Chair declared the motion CARRIED.

Members are required to declare the existence and nature of any interests they may have in subsequent agenda items in accordance with the District Council’s Code of Conduct. Those interests are matters that relate to money or that which can be valued in money, affecting the Member, their partner, extended family and close friends. Interests that become apparent at a later stage in the proceedings may be declared at the time.

Item 7 – Distribution of Charitable Grants

 

Councillor Nick Whitehead declared an interest in Item 7 Application 5/23 Matlock Bath Arts Pavilion.

 

Councillor Joanne Linthwaite declared an interest in Item 7 Application 7/23 Holy Trinity Church Tansley.

 

This report sets out the financial position of the Charity as at the end of the 2022/23 financial year and provides estimates for 2023/24. The report also seeks approval for the investment if the Charity’s funds.

The Director of Resources introduced a report setting out the financial position of the Charity as at the end of the 2022/23 financial year and provided estimates for 2023/24. The report also sought approval for the investment of the Charity’s funds with Derbyshire Dales District Council.

 

In 2022/23, the charitable fund administered by the Council had earned on average an interest rate of 0.90% for 2022/23 earning £1,357. Grant payments in 2022/23 amounted to £3,980.

 

At the last meeting of the Committee in November 2022, the freehold sale of a section of the land at Pope Carr Road, Matlock was approved. After the costs of the surveys etc had been deducted, the net proceeds amounted to £17,192.50. The Director of Resources invested the net proceeds, adding them to the £150,00 investment, the endorsement of this decision was sought from Members.

 

The Charity’s financial position at 31 March 2023 was £169,316.95.

 

For 2023/24, it was noted that the amount available in the distribution fund was £7,813, being equal to the estimated interest receivable in the year. Members were informed that, if they wished to do so, they could award grants totalling £7,812.52 plus up to £2,124.45 and still retain an investment of £167,192.50. Any grants awarded over the forecast would reduce the balance carried forward.

 

The recommendations as set out in the report were moved by Councillor Steve Wain, seconded by Councillor Susan Hobson with the removal of recommendation 4 and the addition of recommendation 5:

 

5. That payment of grants may not be made until documentary evidence of expenditure has been sought, except in exceptional circumstances where evidence cannot be provided until after expenditure has taken place.

 

The motion was then put to the vote and

 

RESOLVED (unanimously)

 

1.    That the financial statement for the 2022/23 financial year be received.

 

2.    That Members endorse the investment with Derbyshire Dales District Council in respect of the net proceeds of £17,192.50 from the sale of land at Pope Carr Road, Matlock.

 

3.    That the funds of the Charity continue to be invested with Derbyshire Dales District Council.

 

4.    That progress on the Review be noted.

 

5.    That payment of grants may not be made until documentary evidence of expenditure has been sought, except in exceptional circumstances where evidence cannot be provided until after expenditure has taken place.

 

The Chair declared the motion CARRIED.

This report considers applications to the Ernest Bailey Charity for grant aid.

The Committee considered a total of 12 applications for Grant Aid.

 

It was moved by Councillor Joanne Linthwaite, seconded by Councillor Nick Whitehead and

 

RESOLVED (unanimously)

 

1.    That consideration is given to the applications for grant aid as set out in the attached schedules.

 

2.    That grants be made conditional upon their being used for the purpose for which the application was made and in accordance with the objects of the Trust.

 

The Chair declared the motion CARRIED.

 

APPLICATIONS 1/23, 3/23, 4/23, 6/23, 8/23, 9/23

 

It was moved by Councillor David Hughes, seconded by Councillor Nick Whitehead and

 

RESOLVED (unanimously)

 

APPLICATION NO 1/23 – Darley Dale School PTA

 

That a grant of £175 be awarded towards the purchase of sports equipment.

 

APPLICATION NO 3/23 – South Darley School PTA

 

That a grant of £175 be awarded for the purchase of a planter for children to grow plants.

 

APPLICATION NO 4/23 – Hall Leys Skate Park Project

 

That a grant of £350 be awarded to aid in the replacement of the skate park in Hall Leys Park.

 

APPLICATION NO 6/23 – Derbyshire Carers Association

 

That a grant of £200 be awarded for activities for carers.

 

APPLICATION 8/23 – Matlock Bath Holy Trinity School

 

That a grant of £175 be awarded for the purchase of willow structures for the school grounds.

 

APPLICATION NO 9/23 – Matlock Bath Pre-School

 

That a grant of £340 be awarded for the purchase of art material.

 

The Chair declared the motion CARRIED.

 

 

APPLICATION 2/23 – Derbyshire Federation for Mental Health

 

It was moved by Councillor Nick Whitehead, seconded by Councillor Sue Burfoot and

RESOLVED

 

That a grant of £1000 be awarded for activities and refurbishment.

 

Voting

 

05 For

03 Against

00 Abstained

 

The Chair declared the motion CARRIED.

 

APPLICATION 7/23 – Holy Trinity Church Tansley

 

Councillor Joanne Linthwaite left the meeting during consideration of this item due to previously declaring an interest.

 

It was moved by Councillor Steve Flitter, seconded by Councillor Steve Wain and

 

RESOLVED (unanimously)

 

That a grant of £1000 be awarded for the replacement of heating system.

 

The Chair declared the motion CARRIED.

 

APPLICATION 10/23 – Matlock and District 1^st Responders

 

It was moved by Councillor Steve Flitter, seconded by Councillor Nick Whitehead and

 

RESOLVED (unanimously)

 

That a grant of £1000 be awarded for responder kit for new recruits.

 

The Chair declared the motion CARRIED.

 

APPLICATION 5/23 – Matlock Bath Arts Pavilion

 

Councillor Nick Whitehead left the meeting during consideration of this item due to previously declaring an interest.

 

It was moved by Councillor Susan Hobson, seconded by Councillor Steve Wain and

 

RESOLVED (unanimously)

 

That a grant of £1000 be awarded for roof repairs.

 

The Chair declared the motion CARRIED.

 

 

APPLICATIONS: 11/23 and 12/23 (2 LOCAL RESIDENTS)

 

It was moved by Councillor Steve Wain, seconded by Councillor Joanne Linthwaite and

 

 

RESOLVED

 

That a grant of £200 be awarded to a resident to help pay for a violin and lessons.

 

That a grant of £195 be awarded to  ...  view the full minutes text for item 226/23